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How to Estimate Construction Projects

Takeoff Monkey blog header image: How to Estimate Construction Projects; contractor stands at desk writing on construction plans.
Photo by Andrea Piacquadio



Estimating construction projects involves several steps and requires knowledge and expertise in construction materials, labor, and project management. We generated a short list of the steps involved in estimating a construction project:


  1. Review project plans and specifications: The estimator reviews the project plans and specifications to understand the scope of work, materials required, and any unique features or requirements of the project.

  2. Perform a site visit: The estimator visits the construction site to assess the site conditions, access, and any potential challenges that may impact the project cost.

  3. Determine labor costs: The estimator determines the labor costs by estimating the number of hours required to complete each task, the hourly rates for each trade, and any overtime or other labor costs.

  4. Determine material costs: The estimator determines the material costs by performing a takeoff of the required materials, researching prices from suppliers like Landscape Hub or Gomaterials, and factoring in any shipping or storage costs.

  5. Factor in overhead and profit: The estimator factors in overhead costs such as equipment rental, insurance, and administrative costs, and then adds a profit margin to the estimate.

  6. Create a detailed estimate: The estimator creates a detailed estimate that includes all labor and material costs, overhead costs, profit margin, and any contingencies or allowances for unexpected costs.

  7. Review and revise the estimate: The estimator reviews the estimate and makes any necessary revisions based on feedback from stakeholders or changes in project scope.

  8. Submit the estimate: The estimator submits the estimate to the project owner or general contractor for review and approval.



Estimating construction projects requires a combination of technical expertise, attention to detail, and effective communication with stakeholders. Working with Takeoff Monkey to complete your takeoffs provides value to your estimates due to our commitment to accuracy.

Your documents undergo scrutinous review from your clients. Give your bids a leg up by trusting our experienced team with your takeoffs. By outsourcing your takeoff needs to Takeoff Monkey, you save yourself time while knowing the delivered work will exceed typical takeoff standards.